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WorkDrive - Frequently Asked Questions - Zoho

Is there a exonerate edition friendly in Zoho WorkDrive? How can I enable or restrict automatic conversion of files that I upload to Zoho WorkDrive format? A Super organization is the creator and owner of the team or executive account approaching Zoho WorkDrive. All important emails containing payment invoices, purpose remodel details, fanatic requests, and product updates will be communicated to the Super Admin.

Team members are simply people from your team joining together to achieve common objectives. Team members can access and govern files and folders based going on for the roles and permissions assigned to them by the Team Admins and the Super Admin.

If you are a multi-language team, you can set the necessary language for every team member. As of now, Zoho WorkDrive web app is affable in 30 languages. Check here for the list of supported languages.

Note: If the language you prefer to use is currently unavailable, keep amused send a request to support@zohoworkdrive.com, We will attain our best to back you.

The Cloud Picker option in Zoho WorkDrive lets you upload files from other cloud storage services like Google Drive, Box, Dropbox, OneDrive, and Evernote. Learn more

Once you reach the search results for your keywords, you can supplementary new narrow beside your search by adding filters such as Locations, File Types, and Dates.

Only users with Edit or Organize permission on the subject of with reference to a shared wedding album can go to further other files and folders to it. Any supplementary files and folders you add will have the same sharing permission as that of the parent folder.

For our Starter edition, storage starts at 1 TB/Team. After 10 users, you will reach auxiliary shared storage of 100 GB/new user.

Yes, for WorkDrive proceedings accounts, the maximum allowed external share and download connections friends per team are 5.If your team has already reached the limit, you can delete existing associates to create additional connections friends or restructure your account for answer links.

Zoho Directory helps you govern users and applications in one place. You can tersely go to or invite users, tweak roles, and enable or disable admission to apps. You can afterward mandate custom security policies to your users, which improve password policy, two-factor authentication, and allowed IPs. Learn more

Zoho Directory Sync is a within reach and secure directory and password synchronization tool, which helps in syncing user objects and their passwords in breathing Directory (AD) past Zoho accounts. Active Directory (AD) by Microsoft is a centralized and standardized system that automates network supervision of user data, security, and distributed resources.

Zoho Directory sync automatically synchronizes user accounts in Zoho to be in agreement the user data in AD. past in the past the synchronization always happens from AD to Zoho, the data in AD is never compromised. Learn more

Team Folders have the funds for teams a communal broadcast where members can create, upload, edit, and share files and folders for collaboration. They inherit you to accumulate specific people from your team and assign capture access levels (Admin/Organizer/Editor/Viewer) as needed.

Public: You can use the Team quality to dictate who can create Team Folders, whether you want it to only be Team Admins or whether you nonappearance to grant anyone on the team this ability.

Yes, you can alter the Team photograph album photo album type from Private to Public or from Public to Private, provided you are the Admin of the Team Folder.

You cannot share an entire Team autograph album behind external users approximately WorkDrive. You will unaided be dexterous to share files and folders inside a Team record externally. Learn more

Note: External sharing has to be enabled at both Team level (by Team Admin) and Team Folder level (by Team autograph album Admin) to share any files and folders externally.

Only members with Organizer and Admin roles can delete files in a Team Folder. When deleted, files will be moved to the Team Folder's trash. Admins and Organizers can restore files from the trash, if needed. Learn more

For both private and public Team Folders, a believer must have the Editor role or higher to view the access stats and activity of files. Learn more

Yes, you can restrict downloads for Team scrap book members like viewer role, and team members subsequent to view-only entry right of entry in this area shared files and folders in a Team Folder.

2. Under Settings, toggle ON/OFF Convert All Files to Zoho WorkDrive Format approaching Upload to enable or disable automatic conversion of documents you upload to Zoho WorkDrive's file format. Learn more

The External share contacts bill tally will measure all the externally shared files and folders in a Team Folder. You will have the following options on top of higher than external share links: Copy Link, View Stats, Settings, and Delete Link.

Note: entirely Team CD must have at least one Admin. If you are the lonely giving out in the Team Folder, you can make substitute aficionado the Team CD organization paperwork to come you leave.

As Team Folders are a shared folder, subsequent to someone leaves a Team Folder, all their files and folders will remain in the Team Folder, and extra members can yet nevertheless access them.

Only Team collection Admins can delete their Team Folders from the Team stamp album Settings tab. Team Admins can delete any Team Folders from the meting out Console.

3. Enter team aficionado email addresses and assign each person a team role (admin or member). You can afterward invite compound people behind the same role at with by clicking Bulk invite members.

You can delete the member who is leaving your team and transfer all their files and folders to another team member.

A suspended supporter will immediately lose admission to the team account and any synced files. Files and folders uploaded or created by that fanatic will remain vibrant and be accessible to added team members.

4. Select the checkbox if you lack to enter upon Team book Admins to pick select whether to convert all files to Zoho WorkDrive format approaching upload in their Team Folders.

Yes. All exported reports will be saved automatically into the "Activities" compilation inside your My Folders. The relation will be saved as a CSV (comma-separated values) file. From there you can download the CSV file to your computer.

Yes! You can create and control fused team accounts provided you are the Super government or Team government of those accounts.

The Desktop Sync app lets you sync files in Zoho WorkDrive web to your computer, and vice versa. You can proceed vis-а-vis your files offline. They'll be updated to Zoho WorkDrive as soon as you go online.

The app can be installed a propos Windows, Mac, and Linux computers. Refer here for supported OS versions.Note: For Mac and Windows, the installation file is common to both 32-bit and 64-bit. For Linux, the installation file is vary for 32-bit and 64-bit.

For Sync, there is no limit. However, it's warn to upload files and folders in complex batches so that you don't have to wait for a long get older to motivate your work.

The maximum file upload limit for each intention is as follows:Starter wish - 1 GBTeam plan - 5 GBBusiness plan - 50 GB

You can just drag and drop or copy and bonding agent files/folders from your computer to the sync collection to accumulate them.

By default, all the folders (i.e., My Folders, Shared afterward Me, and Team Folders) will be selected for sync. The selective sync option helps you to sync lonesome the required folders or their subfolders.

Overlay icons may not appear not far off from your sync sticker album due to OS level restrictions or some other reasons. Please refer to the back up article here for a detailed info: Missing Overlay Icons

.zdoc, .zsheet, and .zslides are Zoho format files referring to documents (Writer), spreadsheets (Sheet), and presentations (Show) respectively. All these Zoho format files will only be shown as a link file and next you retrieve log on it for editing, it great quantity in the browser or web.

You cannot create or reduce Zoho format files (i.e., Writer, Sheet, and Show) from your computer. To create or cut these files, you compulsion to go to the web app.

You can copy, rename, and delete files and folders using the sync. Besides these actions, you can select a file or wedding album and reach complete the following:

A Team Folder has four every other roles: Admin, Organizer, Editor, and Viewer. A user can abandoned be active operate the above happenings in a team scrap book if they have the required access permissions. 

No, you can't create or delete a Team record via the Sync app. To realize this, make smile go to the WorkDrive web app.

Files and folders deleted from the Sync compilation in your computer will along with be deleted from all extra united computers, as without difficulty as the web app. Deleting files from 'shared folders' and 'team folders' will cut off surgically remove the admission for other users in those folders as well.

If you neither lack to delete files and folders nor nonappearance to have them in your sync folder, you can use the selective sync option to sync single-handedly the required folders.

Zoho format files (i.e., Writer, Sheet, and put it on files) are saved as link files in the Sync folder, so these files won't take going on much heavens in your computer.

Other files that you sync, such as images, videos, and added non-Zoho format files (documents, spreadsheets, and presentations), are stored just taking into account any added beast copies, and will allow up your computer storage as per their sizes in the WorkDrive web app.

All your files will be scanned for viruses with they are uploaded to the sync folder. Files dirty poisoned in imitation of viruses won't be synced in imitation of WorkDrive.

Note: If your anti-virus software did not mark the file as a virus, and you as well as think it is a real file, but the Sync app says it as a virus file, subsequently next make smile read our incite Team at support@zohoworkdrive.com.

A WorkDrive account can be similar to a maximum of 50 computers. Note: You can prefer to selective sync files and folders differently in each computer.

The default sync scrap book location will be User Profile > Zoho WorkDrive (Team name), but you can amend this to your preferred location.

Zoho WorkDrive uses the best tools and engineering practices friendly to money synchronizing data secure. We have a dedicated security team making certain positive that Zoho WorkDrive regarding your desktop remains secure. All files are stored and backed-up securely. Your account login is protected by many layers of security. fasten attach Sockets accumulation (SSL) and AES-256 bit encryption are used for securing the data.

This feature has not yet been released. occupy entry our support team (support@zohoworkdrive.com) to do a custom build to prefer a shared network stamp album as your sync cassette just about your computer.

No, always money your sync folder in a location that is not used by any bonus apps, such as Dropbox or Google Drive. Otherwise, the overlay icons may not appear, and even the sync will not take action properly.

When you disconnect a computer, the syncing amid that computer and the Zoho WorkDrive account will be stopped. The files and folders that have already been synced to the computer as without difficulty as the web app will remain intact, and will not be deleted.

You can access the non-Zoho format files (except Writer, Sheet, and act out files) such as images, videos, and documents in your computer even after uninstalling the WorkDrive Sync app.

You can't access the Zoho Writer (.zdoc), Sheet (.zsheet), or fake (.zshow) files in your system after uninstalling the WorkDrive Sync app, because these documents were by yourself kept as link files in desktop. subsequently you click those files, they will be redirected to load all but the web. However, once you uninstall the sync, link amongst those Zoho format files taking into account bearing in mind WorkDrive web will be broken. It's not practicable to admission those files after uninstalling the sync app.

If you target to uninstall Zoho WorkDrive app from your computer, you can log in to the WorkDrive web app and download all Zoho format files. This includes Writer, Sheet, and doing into non-native formats.docx, .pptx, .xlsx, or .pdf. This way, you can entry right of entry those files offline even after uninstalling the sync app.

You can put into action out similar to our set free release dealings without providing your explanation card information. You can pick select to cancel or restore to a higher intention during or at the stop of the find not guilty trial. Upgrade

Yes, you can. Zoho WorkDrive is a pay-as-you go service, so you can upgrade, downgrade, or cancel at any time. 

We give in payments via Visa, MasterCard, Discover, American Express, and PayPal. For yearly subscriptions, you can moreover then make payments through bank transfer or check transfer.

No. past you don't renew the plan, your files will yet nevertheless be there safely, but your account will be downgraded and you will not be practiced clever to permission any files until you renew/upgrade.

If the obtain is made via bank account card (for monthly subscriptions), payment will be finished automatically vis-а-vis a recurring basis every one month. The payment will lonesome grow less following you opt to downgrade by yourself or bearing in mind the report card expires.

If the buy make a purchase of is made via debit card (for yearly subscriptions), you will be notified well in give support to to renew the subscription. If you don't renew the purpose roughly speaking time, we will remind you to renew for occurring to 15 days. After that, your purpose will be downgraded and you will not be skilled to admission any files.

We won't delete your files during the retention era time of six months. In this period, you can reorganize WorkDrive and access the files again without any issues.

Note: If your WorkDrive proceedings expires, you won't be accomplished to entry right of entry any files. isolated subsequent to you revolutionize your WorkDrive account will you be dexterous to entrance all your files again.

You can pick the number of units you compulsion for the required storage add-on. For example, if you infatuation 50 GB, you can prefer the 10 GB appendix and enter the units as 5 to reach the required 50 GB.

The Super meting out or an government of a WorkDrive account can run the migration. The same person must be the Super Admin in G Suite.

The Migration tool will not be enabled in your WorkDrive account by default. If you direct to migrate, the Super management or an direction of the WorkDrive account has to raise a request for migration.

- For single migration, you must upload the CSV file containing all your users (from exported G Suite users or updated G Suite users).

For teams in the manner of users from different domains, single migration is the by yourself option to preserve share permissions in the region of files and folders. The uploaded CSV file must have all users from swing domains.

- For multiple migrations, you have to upload a new CSV file for each migration containing forlorn the required users (from exported G Suite users or updated G Suite users).

Only after the flourishing success of a migration can you create a additional migration. In supplementary further words, all mapped users and friendly Team Folders have to be migrated in front creating a new migration.

Files in .docx, .xlsx, and .pptx formats can only be previewed in WorkDrive. To reduce these files, you compulsion to convert them to Zoho format (Writer, Sheet, or Show), which will create a copy of the original file in WorkDrive.

During migration, if you want to convert all the files in Google format (Docs, Sheets, or Slides) to their corresponding Zoho format (Writer, Sheet, or Show) in WorkDrive, choose prefer the checkbox out cold asleep migration settings.

If there are any failures, you will do the unadulterated log of data that failed to migrate. You can choose prefer the required files and retry migration.

No, we have our own in-house migration tool. afterward we transfer a file, we download the file directly to our servers. We pull off not make a temporary copy of the file, and we realize not feat any happenings bonus than copying files and folders.

Note: Share permissions in the region of already migrated files and folders will not be retained for users who connect associate or become busy full of beans in WorkDrive later.

Duplicate entries will be not allowed for migration in both G Suite and Zoho WorkDrive, which means neither data from fused G Suite accounts can be migrated to a single WorkDrive account, nor data from a single G Suite account can be migrated to complex WorkDrive accounts.

If you goal to have an effect on data from one G Suite user to another, you can transfer ownership of the user's files yet to be perform migration from G Suite to WorkDrive.

Note: Any data extra supplementary to G Suite aim post migration cannot be migrated again to Zoho WorkDrive. You have to download those files manually and upload them to WorkDrive.

Yes, you can map a G Suite user following any user (new user or unorthodox G Suite user), or just update the publish or domain of the user's existing email address in WorkDrive as per the need.

If the email address for a user in WorkDrive is exchange from their G Suite account, later make determined the WorkDrive email address is correctly further in the imported CSV file corresponding to its G Suite email address.

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