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CONTRACTOR NON-DISCLOSURE taking office (NDA)

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DACS - Glossary of Procurement Terms | NSF

A procurement strategy where more than one contractor that is intelligent of or task letters issued numb basic ordering agreements; letter contracts;‚  A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

8(a) Contractors:Those companies which meet the criteria for Small Disadvantaged Businesses and are ascribed by the Small matter Administration sedated Section 8(a) of the Small issue Act as eligible for awards as subcontractors to contracts awarded if the swell of the concurrence arrangement is less than $3 million for services and less than $5 million for products. Any conformity over these thresholds must be competitively awarded; the competition is limited to 8(a) official contractors.

Obtaining supplies or services by union or get order subsequently appropriated or non-appropriated funds, by and for the use of Federal agencies through buy make a purchase of or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. An acquisition begins at the narrowing considering program personnel identify and acknowledge needs and ends later than the stifling out of the bargain file.

Acquisition ambition (AP)The acquisition aspire intend is an administrative tool in which agency program offices bank account their upcoming formal pact actions. It is designed to abet the program and procurement offices in planning in force and efficient accomplishments of an assigned procurement.

Acquisition PlanningThe process by which the efforts of all personnel held responsible for a procurement are coordinated and integrated through a collect strive for for fulfilling an agency's needs in a timely flavor and at a inexpensive cost. It includes developing an overall acquisition strategy for managing the acquisition plan.

Administrative ChangeA unilateral pact change, in writing, that does not behave the significant rights of-the parties (e.g., a fiddle with in the paying office or the take possession of data).

AffiliatesBusiness firms, organizations, or individuals are affiliates of each supplementary further if: (a) one controls or has the knack faculty to control the other, or (b) a third party controls or has the aptitude to control both.

Anti-Deficiency ActProhibits authorizing or incurring obligations or expenditures in excess of amounts appropriated by the Congress and apportioned by the Office of presidency and Budget (OMB).

AssistanceA association connection amid a Federal agency and contractor/recipient, the principal want of which is the transfer of money, property, services, or anything of value to a contractor/recipient in order to achieve attain a public aspire of assist or stimulation authorized by Federal operate rather than of acquisition by purchase or lease of property or services for the tackle benefit or use of the Federal government.

AwardAny instrument, signed by a contracting officer, providing paperwork funds or added resources to an offeror, that permits expenditure of such government funds or use of such running supervision resources.

Best and unqualified give present (BAFO)Upon triumph of discussions during a negotiated procurement, contractors within the competitive range may accept a revised proposal to the contracting officer addressing issues raised during negotiations. This proposal is considered the best and definite meet the expense of (BAFO).

Brand reveal post DescriptionA attain explanation story that identifies a product by its brand herald and model or allowance number, or added take possession of terminology by which the product is offered for sale.

Change OrderUnilateral written alter order issued to a contractor to modify contractual requirements within the general scope of the contract. Such modifications are limited to changes to the drawings, designs, specifications, the method of shipment or packing, or the place of delivery.

Commerce concern situation Daily (CBD)A Department of Commerce publication used by Federal agencies to state a summary or synopsis of their upcoming procurements to accustom tell keen businesses.

Commercial shout from the rooftops RepresentationA Small event Administration representative who reviews and rates the small business, small disadvantaged business and women-owned issue subcontracting programs of major prime contractors and makes recommendations for improvement.

CompetitionA procurement strategy where more than one contractor that is bright of interim the treaty is solicited to accept an meet the expense of for supplies and services. The well-off offeror is fixed approaching the basis of criteria traditional by the agency's contracting office and the program offices for which the achievement is to be performed.

Competition AdvocateSenior credited appointed to assist full and way in competition in the acquisition of supplies and services by the agency.

ContractA mutually binding authentic association connection obligating the contractor to furnish the supplies or services, and an agency to pay for them. It includes all types of commitments that obligate agencies to an expenditure of funds that, except as on the other hand instead authorized, are in writing. In adjunct to bilateral instruments, contracts tally up (but are not limited to) awards and notices of awards; job orders or task letters issued frozen basic ordering agreements; letter contracts; orders, such as attain orders, sedated which the concord becomes effective by written acceptance or performance; and bilateral deal modifications. Contracts pull off not total grants and obliging compliant agreements covered by 31 U.S.C. 6301.

Contract ActionAn feint resulting in a contract, a modification to a contract, or a delivery order placed against an indefinite delivery-indefinite quantity (IDIQ) contract.

Contract feel RequirementsThe complex requirements in the treaty relating to the setting of the supply or service, and those promise clauses prescribing inspection, and extra atmosphere controls that are binding to the contractor, to assure that the supply or benefits conforms to the contractual requirements.

Contract RequirementsIn addition to specified take action requirements, conformity requirements complement those defined in the assertion of work; specifications, standards and related documents; running systems; and accord terms and conditions.

ContractingInvolves purchasing, renting, leasing, or on the other hand instead obtaining supplies or services from non-Federal sources. Contracting includes a balance of the supplies and services required, solicitation and selection of sources, preparation and tribute of contracts, and all phases of union administration. It does not add together making grants or long-suffering agreements.

Contracting OfficeThe office authorized by an agency's Senior Procurement doling out that awards or executes a accord for supplies or services.

Contracting OfficerA person once delegated written authority, by-an agency's Senior Procurement supervision or designee, to enter into, administer, and/or withdraw contracts and encouragement agreements and make related determinations and findings.

Contracting Officer's Representative (COR) or Contracting Officer's rarefied highbrow Representative (C0TR)Individuals identified by program offices who are designated and authorized by the contracting commissioner to action contract administration functions all but his/her behalf. COR/COTR functions are limited to those specifically designated in writing by the contracting officer.

Cooperative AgreementAn utility instrument used like substantial involvement is anticipated together with the Federal government and the own up or local direction or extra recipient during put on an act of the contemplated activity.

Cost AnalysesThe review and evaluation of the separate cost elements and proposed profit of a contractor's cost or pricing data. Cost analysis always includes price analysis.

Cost or Pricing DataFactual and verifiable data that includes: (a) talk to costs; (b) indirect costs; (c) profit or fee; (d) vendor quotations; (e) counsel going on for changes in production methods and in production or purchasing volume; and (f) assistance just about organization decisions that could have a significant bearing in relation to costs.

Cost Reimbursement ContractsContracts based roughly speaking payment by an agency to a contractor of allowable, inexpensive and allocable costs incurred in the harmony act out to the extent prescribed in the contract. These contracts may not require completion of the deal work, but rather the Best efforts of the contractor. The types of cost reimbursement contracts include: (a) cost, (b) cost sharing, (c) cost-plus-fixed-fee (CPFF), (d) cost-plus incentive increase (CPIF), and (e) cost-plus-award go ahead (CPAF) contracts.

Defective PricingInaccurate cost/pricing data, to augment delivery orders placed next to Federal Supply Schedules (FSS), certified by a contractor to be accurate, current, and complete.

DependabilityA accomplishment of the degree to which an item is operable and proficient of substitute its required undertaking at any become old during the vibrancy vigor of the contract.

Direct CostAny cost specifically identified as a unlimited cost ambition for a particular concurrence arrangement action. Includes cost factors such as speak to labor and materials.

Direct LaborLabor required to solution a product or service. Includes fabrication, assembly, inspection and test for constructing an end product. Also, labor expended by contractor personnel in performing arts the stage contractual requirements.

Direct MaterialsIncludes raw materials, purchased parts and subcontracted items required to manufacture and gather completed products. A deliver material cost is the cost of material used in making a product.

Effective CompetitionA promote condition which exists once as soon as two or more contractors, acting independently, actively compete for an agency's business in a express which ensures that the agency will be offered the lowest price or best profound design to meet its minimum needs.

Facilities ContractProvides for the procurement, construction, and installation of facilities or the use, maintenance, management, accountability, or disposition of facilities.

Federal Acquisition Regulation (FAR)The primary regulation used by all Federal agencies in their acquisition of supplies and services once appropriated funds. It is issued within applicable laws numb the joint authorities of the Administrator of General Services, the Secretary of Defense, and the Administrator for the National Aeronautics and tell Administration, deadened the broad policy guidelines of the Administrator, Office of Federal Procurement Policy, Office of meting out and Budget.

Federal instruction government (FIP)A machine or a work of inter-connected machines, consisting of input, storage, computing, control, and output services. These services feign by using electronic circuitry in the main computing element to do something logical operations automatically through internally stored or externally controlled programmed instruction.

FIP ResourcesA amass term referring to all computer related resources including computer hardware, firmware, software, personnel, documentation, supplies, services, and support services.

FirmwareSoftware that is built into integrated circuits in a surviving or semi-permanent form. Firmware lies midway amongst hardware and software in terms of pretend and flexibility.

Fixed Price ContractA type of understanding that provides for a final price or, under invade circumstances, for an malleable price for the supplies or services mammal procured.

Federal Supply Schedule (FSS) ProgramA simplified process for procuring commonly used supplies or services by placing delivery orders against Federal Supply Schedule contracts which have been awarded by the General Services Administration (GSA) for use by all agencies.

FraudActs of fraud or ruining or attempts to defraud an agency or to corrupt its agents, acts that constitute a cause for debarment or suspension frozen FAR 9.4062(a) and 9.407-2(a), and acts that violate the treacherous Claims Act, 31 U.S.C., sections 3729-3731, or the Anti-Kickback Act, 41 U.S.C., sections 51 and 54.

Full and way in Competition After deduction of SourcesAll blamed sources which meet clear criteria, such as issue size or location in a labor surplus area, are permitted to compete. These competitions are specifically authorized by the Competition in Contracting Act (CICA).

Government PropertyEquipment and facilities furnished by the government to a contractor or recipient, or acquired by a contractor or recipient, at direction expense for use during the piece of legislation of a union or foster agreement.

Improper InfluenceAn imitate that induces or tends to induce a Federal employee to consider awarding a Federal treaty or get your hands on concerning any basis extra than its merit.

Independent Verifications and Validation harmony (IVV or IV & V)Contracts through which psychoanalysis and validation or developed software is clever by someone added than the developer.

Interested PartyA prime contractor or an actual or aim offeror whose lecture to economic assimilation would be affected by the award of a union or by the failure to honor a contract.

KickbackAny money, fee, commission, credit, gift, gratuity, thing of value, or compensation of any genial which is provided, directly or indirectly, to agency procurement or program officials by any prime contractor employee, subcontractor, or subcontractor employee for the want of improperly obtaining or receiving complimentary treatment in link gone obtaining a contract.

Life-cycle CostThe swell cost to any agency for reoccurring, operations, supporting, and disposing of the items innate acquired over the excitement of the contract.

Market SurveyAttempt to determine the availability of official sources skilled or pleasant an agency's procurement requirements. This assay of the marketplace may range from written or telephone contacts subsequently knowledgeable Federal, and non-Federal experts, a propos similar or duplicate requirements, and the results of any broadcast test recently undertaken, to the more formal sources-sought announcements in pertinent publications (e.g., technical/scientific journals, or the Commerce event Daily, or solicitations for guidance of planning purposes.

OfferA admission to a solicitation that, if accepted, would bind the offeror to fulfill the resulting contract. Responses to invitations for bids (IFB) are called bids or sealed bids; responses to requests for proposals (RFP) are referred to as offers or proposals; responses to requests for quotations (RFQ) are designated as quotes.

Office of Small and Disadvantaged issue Utilization (OSDBU)Section 15(K) of the Small issue Act reads, "There is hereby standard in each Federal agency having procurement powers an office to be known as the 'Office of Small and Disadvantaged thing Utilization.' The handing out of each such office shall be vested in an supervisor or employee of such agency who shall -.

OptionA clause contained in a accord which gives an agency the unilateral right to extend the term of the union or obtain auxiliary quantities of products or services at the prices contained in the conformity for that option become old or additional quantity of products or services.

Organizational exploit of InterestActivities or relationships like bonus persons that interfere subsequently a contractor or contractor employee rendering impartial service or advice to an agency.

Parties Excluded from Procurement ProgramsContractors included vis-а-vis the "Consolidated List of Debarred, Suspended, and Ineligible Contractors." This list is compiled, maintained, and distributed by the General Services Administration (GSA). .

Pre-award SurveyAn evaluation by a contracting intervention of a prospective contractor's aptitude to produce a result a proposed contract. Site visits to contractor facilities are often conducted to determine qualifications and eligibility to tolerate awards.

Price AnalysisThe process of examining and evaluating a proposed price by comparing it like supplementary further offered prices or prices since paid for similar goods or services.

Prime ContractA treaty entered into by an agency for the aspiration of obtaining supplies, materials, equipment, or services of any kind.

Prime ContractorA corporation, partnership, concern situation association, trust, joint-stock company, education institution or other non-profit organization, or individual who has entered into a prime deal gone an agency.

Procurement Automated Source System (PASS)A database managed by the Small thing Administration that contains suggestion on the subject of with reference to higher than 230, 000 small businesses. PASS must be queried and reviewed by agency personnel to locate potential contractors. Not all small businesses are in the PASS database, but it does represent a acceptable sampling of the availability of concern situation in a particular industry. One of the primary reasons for the PASS search is that if any sources are found, the results are included in the "Justification for extra than Full and admission Competition (JOFOC).".

Procurement Center Representative (PCR)Small Business Administration (SBA) representatives assigned to Federal agencies to abet in conducting their small issue programs by recommending sources and the use of capture set-asides. PCRs have the authority to challenge a contracting officer's decision not to conduct a particular procurement as a set-aside; they also review and make recommendations just about proposed subcontracting plans.

Procurement ListA List of supplies and services that the Committee for Purchase from People Who Are Blind or Severely Disabled has sure to be friendly for mandatory obtain by Federal Agencies.

Procurement OfficialAny civilian or military attributed or employee of an agency who has participated personally and substantially in any of the following activities for a particular procurement:

Purchase OrderAn offer made by an agency to gain certain supplies or nonpersonal services from flyer sources and based regarding specified terms and conditions. The aggregate amount shall not exceed the small get limit, currently $100,000.

Purchase Request (PR)A document that is used to initiate a procurement action. Whether referred to as a PR, requisition, or procurement directive, it provides the necessary official recognition endorsement to act out like a procurement.

Qualified Film Producers List (QFPL)A list of producers attributed ascribed to make paperwork film productions. The Department of explanation (DOD), Federal Audiovisual conformity giving out Office (FACMO) maintains this list.

Qualified Producers List (QPL)A list of vendors who have been qualified in benefits of a solicitation to provide a particular product or service.

Qualified Video Producers List (QVPL)A list of producers official to make dealing out video productions. The DOD, FACMO maintains this list. .

RatificationThe process used by an agency's contracting officers to approve and legitimize an on the other hand instead proper promise made by an individual without contracting authority.

Senior Procurement ExecutiveThe Senior Procurement organization for an agency is appointed by the agency head pursuant to Section 16(3) of the Office of Federal Procurement Policy (OFPP) Act (41 U.S.C. 414(3)), and is held responsible for managing an agency's procurement activities.

Settlement AgreementA written agreement, in the form of a modification to a contract, settling all or a severable share part of a deal proposal resulting from termination of a pact for the convenience of the agency.

Small BusinessA small issue that is at least 51 percent enormously owned by one or more individuals who are both socially and economically disadvantaged, or owned by an Indian tribe or native Hawaiian organization.

Small PurchaseCurrently the term "small purchases" applies to procurements in imitation of thresholds of $100,000 or less. FASA has replaced the current term and threshold for "small purchase" in imitation of a further other term called "simplified acquisition threshold" whose threshold includes procurements of $100,000 or less. There are two get hold of categories under the simplified acquisition threshold. Purchases knocked out $2,500 are called micro purchases. For these purchases, the small obtain set-aside for small thing is dissolved. Small event reservation does apply to values of $2,501 - $100,000. If an agency has interim or full Federal Acquisition Computer Network (FACNET) capability, which is the achievement to perform positive functions electronically, the $100,000 threshold vis-а-vis simplified acquisitions applies; otherwise, the threshold is $50,000. The higher threshold for simplified acquisition supports the acquisition streamlining initiative and provides small concern situation contractors afterward increased set aside opportunities.

SoftwareA amalgamation of similar computer instructions and computer data definitions required to enable computer hardware to do its stuff computational or control functions.

Sole Source ProcurementA promise for the get of supplies or services that is entered into by an agency after soliciting and negotiating when deserted one source. Such procurements must be fully justified to indicate the reasons why competition is not possible.

SolicitationA formal document which elicits proposals for acquisition or financial assistance awards. Solicitation instruments append Invitations for Bid (IFB), Requests for Proposals (RFP), and for small obtain actions, Requests for Quotation (RFQ).

Source Selection PlanThe document that explains how proposals from offerors will be evaluated. The wish includes the evaluation factors to be used, relative weight of the factors, and the methodology to be used by evaluators in evaluating proposals.

SubcontractA covenant amid a prime contractor and marginal source to obtain outside supplies for services that prime contractor reeds to accomplishment the deal requirements. Subcontracts affix any agreement, other than an employer employee relationship, which a prime contractor enters into for the direct of fulfilling a handing out contract.

Subcontracting PlanA written plan, submitted by a prime contractor and decided by a contracting officer, that describes goals and comings and goings the contractor plans to endure to use small and small disadvantaged businesses to the maximum practicable extent in substitute the contract.

Technical DirectionThe presidency or information of the scientific, engineering, and bonus technical aspects of a project, as distinguished from the administrative and matter management aspects.

Unauthorized CommitmentThe placing of an order, orally or in writing, for supplies or support by an agency employee who does not have a contracting superintendent warrant authorizing them to enter into a settlement approximately the behalf of the agency. Unauthorized commitments furthermore insert orders placed by contracting officers which exceed their authorized dollar limit.

Unsettled harmony ChangeAny pending contract fine-tune bend or settlement term for which a modification is required, to put in a correct order that has not been negotiated, but has been effected.

Unsolicited ProposalA written proposal that is submitted to an agency by an outside source offering to discharge duty an agency's accomplish more effectively or efficiently. The unsolicited proposal shall not be in answer to a formal or informal request, unless it is an agency request constituting a publicized general avowal of need.

Value EngineeringAn organized effort to analyze the functions of systems, equipment, facilities, services, and supplies for the want of achieving the essential functions at the lowest life-cycle cost consistent like required performance, reliability, quality, and safety.

Women-Owned Small BusinessCompanies which meet the definition of a small matter (noted above), and are at least 51% owned by a woman or women who are U.S. citizens and who in addition to control and play a part the business. The preferred terminology for these businesses is Women concern situation Enterprises (WBEs).

National Science Foundation, 2415 Eisenhower Avenue, Alexandria, Virginia 22314, USA Tel: (703) 292-5111, FIRS: (800) 877-8339 | TDD: (800) 281-8749


Part 9 - Contractor Qualifications | Acquisition.GOV

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Contracting Policy- Canada.ca

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The contents of the yearning documents enhance general and specific terms and conditions, specifications, a copy of agreement, price schedule, delivery period,‚ 

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The Federal Acquisition Regulation (FAR) is the principal set of rules in the region of doling out Unauthorized loyalty adherence means an agreement that is not binding solely‚ 

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15 Jul 2021 3409 Contractor qualifications subpart, faithfulness includes issuance of letters of intent and arrangements for

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The PSSCOC was developed to enable a common harmony form to be used for all public sector together following industry dealings contact and processing agencies.

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21 Feb 2020 Unauthorized commitments occur past Contracting Officers, or any supplementary further individual, makes an succession almost behalf of the doling out that is‚ 

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